50+ Japanese Email Sample Phrases (Greetings, Closings, Questions, Requests)
Trying to write emails in Japanese but have no idea how to start or end it? Wondering which phrase is the most appropriate for your email?
With my six years of experience sending and receiving thousands of emails in Japanese, I have prepared 50+ most useful sample phrases for you.
You can use them for many different purposes:
- Writing to your teacher or professor
- Inquiring with Japanese stores or services
- Applying for jobs with Japanese companies
- Corresponding with your Japanese clients
Table of Contents
Greetings
Starting Your Email
- いつもお世話になっております。
Thank you for your continued support. - いつも大変お世話になっております。
Thank you very much for your continued support. - 突然のメール失礼いたします。
I am sorry to suddenly email you. (Only for the first time) - 初めてご連絡させていただきます。
It is the first time I am contacting you. - 立て続けのご連絡失礼いたします。
Please bear with me for emailing you again. - 何度も申し訳ございませんが、…
I am sorry to bother you again, but … - ご無沙汰しております。
I am sorry it has been a while. - 大変ご無沙汰しております。
I am sorry it has been quite a while.
Can we use お久しぶりです ?
お久しぶりです is the most common way to say “Long time no see.” However, it is mainly used as a spoken language. Unless you are emailing your friends or colleagues, it is safer to avoid this phrase in emails.
Mentioning Who You Are
- トウキョウ株式会社営業部の田中と申します。
My name is Tanaka from Tokyo Inc. Sales Department. - トウキョウ株式会社の田中です。
This is Tanaka from Tokyo Inc. - 先ほどお電話させていただいた田中です。
This is Tanaka. I talked to you earlier over the phone.
…と申します vs …です
…と申します is normally used when you are introducing yourself, i.e., writing to someone for the first time. From the second time onwards, it is better to just say …です.
Asking How They Are Doing
- 寒い日が続いておりますが、お変わりございませんか？
It has been cold lately, I hope everything is going well with you. - 段々と暑くなってきましたが、いかがお過ごしでしょうか？
It is getting hotter and hotter, how have you been?
Saying Thank You
- ご返信をありがとうございます。
Thank you for your reply. - 迅速なお返事をありがとうございます。
Thank you for your prompt answer. - 迅速な対応に感謝いたします。
I appreciate your prompt action. - 先ほどはお電話ありがとうございました。
Thank you for your phone call earlier. - 先日は貴重なお時間をありがとうございました。
Thank you for your precious time the other day. - 先日はありがとうございました。
Thank you for the other day. - 予約方法についてご教示いただき、ありがとうございます。
Thank you for kindly telling me about the booking method.
Main Message
I Noted That …
- ミーティングは延期になったとのこと、承知しました。
I noted that the meeting is postponed. - レポートの期限は10日（水）とのこと、かしこまりました。
I noted that the report is due on Wednesday, 10th.
* 承知しました and かしこまりました are equally formal and interchangeable.
Can we use 了解しました ？
I have seen some people using 了解しました or 分かりました in emails, but these phrases are too casual to use towards your teachers, bosses or clients.
Regarding …
- 課題についてご相談させてください。
Let me consult you regarding the assignment. - 貴社のサービスについて質問させていただきたいことがあります。
There is a question I would like to ask regarding your service. - お問い合わせいただいた件ですが、…
Regarding your inquiry, … - お電話いただいた件ですが、
Regarding your phone call, … - お送りいただいた請求書についてですが、…
Regarding the invoice you sent me, …
I Am Sorry That …
- お返事が遅くなってしまい、誠に申し訳ございません。
I am truly sorry I did not get back to you earlier. - 請求書にミスがあり、大変申し訳ございませんでした。
I am really sorry about the mistake on the invoice. - 申し訳ございませんが、来週の金曜日までに回答させていただきます。
I am sorry, but please let me get back to you by next Friday.
Can You … ?
- パンフレットをお送りいただけますでしょうか？
Can you please send me a brochure? - もう1週間いただくことはできますでしょうか？
Can you please give me one more week? - 後ほど折り返しお電話いただけますでしょうか？
Can you please call me back later?
Asking Questions
- 貴社の商品は海外への発送が可能でしょうか？
Is it possible to send your products abroad? - 直接お会いいただくことは可能でしょうか？
Would it be possible to see each other in person? - 送料はいくらでしょうか？
How much is the shipping fee? - どのくらいの期間がかかるでしょうか？
How long will it take? - どのような支払い方法がありますでしょうか？
What are the paying methods? - ミーティングについてですが、10日（水）15:00はいかがでしょうか？
Regarding the meeting, how about 3pm on Wednesday, 10th? - ミーティングについてですが、いつがご都合よろしいでしょうか？
Regarding the meeting, when would be convenient for you?
Closing Lines
Asking for Actions
- 来週の金曜日までにお返事をいただけると幸いです。
It would be great if you could reply to me by next Friday. - お返事をお待ちしております。
I am looking forward to your reply. - ご教示いただけると幸いです。
It would be great if you could give me guidance. - お手数おかけしますが、ご検討をよろしくお願いいたします。
I understand this is a big ask, but please kindly consider this matter.
Finishing Up
- お忙しいところ恐縮ですが、よろしくお願いいたします。
I am sorry to bother you during this busy time. Thank you for your cooperation. - ご迷惑をおかけして申し訳ありませんが、どうぞよろしくお願いいたします。
I am sorry for causing you troubles. Thank you for your cooperation. - 急なお願いで申し訳ございませんが、どうぞよろしくお願いいたします。
I am really sorry for the sudden favor. Thank you for your cooperation. - 引き続きよろしくお願いいたします。
I would appreciate your further cooperation. - ご不明な点がございましたら、いつでもご連絡お待ちしております。
If there is anything unclear, I will be glad to hear from you anytime. - ご質問がございましたら、ご遠慮なくお問い合わせください。
If you have any questions, please feel free to contact us. - 寒い日が続きますが、ご自愛ください。
It has been very cold lately. Please take good care of yourself. - 段々と暑くなってきましたが、お体お気をつけください。
It is getting hotter and hotter. Please take care of yourself.
* ご自愛ください and お体お気をつけください are equally polite and interchangeable.
Let’s Start Writing Emails in Japanese!
I understand writing emails in a foreign language can be very frustrating.
One of the tips for success in Japanese Emails is to choose the most polite phrase possible while making them still precise and to the point.
If you have any questions or thoughts about this subject, please feel free to leave a comment below.
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